Grants and Partnership Assistant

Request for Expression of Interest 

People in Need Moldova needed a Grants and Partnership Assistant

Organization - People in Need  

Job Title – Grants and Partnership Assistant  

Duty station – Chișinău  

Salary range – 21.560,00 – 25.230,00 MDL gross 

Based on the assessment of the candidate's knowledge, skills, abilities and previous experience. 

Application Deadline – February 17, 2025, by COB. 

Education & Work Experience  

Qualification: 

- minim. 2 years of experience in the NGO sector or other international organizations; 

- Understanding of I/NGO sector and social and cultural dynamics in Moldova (understanding of the humanitarian, civil society context in Moldova will be an advantage)  

- Experience of working with sub-grantees, partners; 

- Excellent writing skills, ability to formulate ideas clearly and concisely, ability to generate large number of written quality materials in short time;  

- Strong skills in reporting, editing texts and processing information; 

- Analytical skills, experience and ability to analyse and present data, but also reflective thinking, and being able to understand the stories behind the data;  

- Strong organizational, problem-solving skills, creativity and ability to adapt approaches in fulfilling various tasks;  

- Ability to engage with different stakeholder internally (team members from other departments, e.g. programme/project staff, logistics, finance, etc.) and externally (donors, individuals, representatives of other I/NGOs, representatives of different level authorities, civil society organizations); 

- Languages – English/Romanian/Russian - Fluent in all aspects 

Type of contract - Employment contract; Full-time work 

Expected Duration of Assignment - 01/03/2025 - 28/02/2026 

Background 

People in Need (PIN) is a Czech non-governmental organization that provides relief aid and development assistance while working to defend human rights and democratic freedom. It is one of the largest reliefs and development organizations in post-communist Europe and has administered projects in 37 countries over the past 30 years. See here for more information about PIN: www.peopleinneed.net. 

From 2009 onwards, PIN has added development programmes to its work in Moldova, building a vision and practices that keep people and communities at the centre of our work. Throughout its presence in the country, PIN has been contributing to the development of following sectors: Sustainable Livelihood and Environment, Social Inclusion and Protection, Good Governance. 

Position overview:   

The Grants and Partnership Assistant will support the Grants and Reporting Coordinator in reviewing grants, compiling documents for project proposals and reports, and ensuring compliance with donor requirements. Additionally, they will work with sub-grantees and partners, assisting in partner assessments, project monitoring, financial reporting, and routine oversight of partner activities. 

Duties & Responsibilities: 

Grants and Reporting: 

  • Supports the development of concept notes, project proposals, and modifications. 

  • Assists in drafting and proofreading donor reports to ensure quality and compliance. 

  • Provides staff with necessary guidelines, templates, and materials for reporting. 

  • Maintains organized records of grants-related documents in internal systems (SharePoint, ELO, Navision). 

  • Tracks donor reporting deadlines and coordinates data collection with relevant teams. 

  • Assists in proofreading and translating project documents, ensuring accuracy and approval. 

  • Prepares context analyses and needs overviews when required. 

  • Participates in internal and external meetings, taking minutes and ensuring follow-ups. 

  • Completes additional tasks assigned by the line manager or Head of Programmes. 

Partnership: 

  • Facilitates communication between PIN Moldova and its partners. 

  • Establishes and maintains strong partnerships with selected project partners. 

  • Ensures compliance with donor and internal regulations, policies, and requirements. 

  • Supports partner reporting efforts by collecting and reviewing necessary data and documents. 

  • Oversees partner assessment procedures (PAT, E-PAT) and ensures adherence to standards. 

  • Assists in the preparation of agreements and MOUs, ensuring legal correctness. 

  • Maintains and updates a database of partners and key contacts. 

  • Reviews narrative and financial reports submitted by partners in collaboration with project teams. 

  • Coordinates monitoring and evaluation efforts, collecting and submitting data electronically. 

  • Compiles partnership-related documents and ensures timely submission of required reports. 

  • Analyzes partnership performance and identifies areas for improvement. 

  • Prepares documents and gathers information from finance and program teams for project review meetings. 

  • Performs other duties essential for the quality implementation of activities. 

Interested applicants must submit the following: 

  • Cover Letter (in English)  

  • Full CV (in English) 

  • Contacts of three references (could be included the supervisor in the most recent work assignment). 

The above shall be sent to the following address: https://apply.workable.com/people-in-need-2/j/DB9241C40A/apply/  

Deadline for applications: February 17, 2025, by COB. 

The applicants will be invited for interviews on a rolling basis. The application process might be stopped earlier if a suitable candidate is identified before the application deadline. 

Only shortlisted candidates will be contacted for the interview. No phone calls or inquiries are allowed. 

People in Need is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need engages /is in contact with. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp). People in Need Staff will undertake the appropriate level of training.