HR Technical Assistant

Request for Expression of Interest 

People in Need Moldova needed a HR Technical Assistant 

 

Organization - People in Need  

Job Title – HR Technical Assistant   

Duty station - Chisinau, Moldova 

Salary range – 17.840,00 - 19.000,00 MDL gross  

Based on the assessment of the candidate's knowledge, skills, abilities and previous experience. 

Application Deadline – January 26, 2026, by COB. 

Education & Work Experience  

Qualification: 

- completion of College diploma/Bachelor’s degree/Master’s degree in Human Resources, Business administration, Psychology or relevant fields; 

- Minimum 2 years of experience in a similar field; 

- Skills in Microsoft Office Suite (Word, Excel, PowerPoint; Outlook), knowledge of HR administrative and archiving software such as NAVI, ELO is an advantage. 

˗ Strong personal and communication skills; ability to handle sensitive and confidential information with discretion; excellent organizational and time management skills; conflict resolution and problem-solving skills. 

˗ Understanding of HR best practices and legal requirements; awareness of the unique challenges and dynamics of working in the NGO sector. 

˗ High level of integrity and ethical standards; ability to work independently and as part of a team; cultural sensitivity and commitment to diversity and inclusion; 

- Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access), Zoom/Skype/Teams/Google Meet; 

- languages – English/Romanian/Russian - Fluent in all aspects  

Type of contract - Employment contract; Full-time work 

Expected Duration of Assignment - 01/02/2026 - 31/12/2026 

Background 

People in Need (PIN) is a Czech non-governmental organization that provides relief aid and development assistance while working to defend human rights and democratic freedom. It is one of the largest reliefs and development organizations in post-communist Europe and has administered projects in 37 countries over the past 30 years. See here for more information about PIN: www.peopleinneed.net. 

From 2009 onwards, PIN has added development programmes to its work in Moldova, building a vision and practices that keep people and communities at the centre of our work. Throughout its presence in the country, PIN has been contributing to the development of following sectors: Sustainable Livelihood and Environment, Social Inclusion and Protection, Good Governance.

Position overview:   

The HR Technical Assistant provides administrative and technical support to the Human Resources function, contributing to the implementation of HR processes across the employee life cycle. The role supports recruitment, onboarding, employee records management, and the preparation of HR documentation, policies, and procedures. Acting as a liaison between HR and employees, the position ensures effective communication and timely resolution of HR-related requests. In collaboration with the HR Manager and management team, the HR Technical Assistant supports compliance with HR standards and organizational policies. 

Duties & Responsibilities: 

  • Provide administrative and technical support to the Human Resources department in daily operations. 

  • Ensure compliance with organizational HR policies, procedures, and standards, and provide guidance to staff when needed. 

  • Maintain accurate and confidential employee records and HR databases in line with data protection requirements. 

  • Support the recruitment process by posting job advertisements, coordinating communication with candidates, and scheduling interviews. 

  • Assist in screening applications and coordinating interview and selection procedures together with hiring managers. 

  • Prepare recruitment-related documentation, including reference checks and communications with selected and non-selected candidates. 

  • Support onboarding and induction processes for new employees, including preparation of HR documentation and induction checklists. 

  • Assist with contract administration and support contract termination procedures in accordance with HR policies. 

  • Collect, verify, and organize timesheets and other HR data to support payroll preparation. 

  • Coordinate with internal departments to ensure timely and accurate HR and payroll-related information. 

  • Act as a point of contact for employees on HR-related administrative matters and ensure timely follow-up on requests. 

  • Support performance evaluation processes and assist with documentation and tracking of feedback cycles. 

  • Assist with visa and work permit procedures for international staff, in coordination with the HR Officer. 

  • Ensure professional handling of sensitive and confidential information in compliance with the Code of Conduct and Personal Data Protection Policy. 

Interested applicants must submit the following: 

  • Cover Letter (in English)  

  • Full CV (in English) 

  • Contacts of three references (could be included the supervisor in the most recent work assignment). 

The above shall be sent to the following address: https://apply.workable.com/people-in-need-2/j/EFC83D290F/apply/   

Deadline for applications: January 26, 2026, by COB. 

The applicants will be invited for interviews on a rolling basis. The application process might be stopped earlier if a suitable candidate is identified before the application deadline. 

Only shortlisted candidates will be contacted for the interview. No phone calls or inquiries are allowed. 

People in Need is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need engages /is in contact with. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp). People in Need Staff will undertake the appropriate level of training. 

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. 

We are committed to ensuring diversity (people from different social and ethnic backgrounds and of different genders, sexual orientations, etc.) within our organization and encourage interested candidates to apply. 

By sending their CV and other documents to the aforementioned link the candidate implicitly consents to their personal data appearing in the CV and such other documents being held and processed by PIN exclusively with the view to analyzing the candidate’s suitability for the position and keeping such data in our files for a reasonable period of time in accordance with the PIN's Data Protection Policy. The candidate can revoke such consent anytime by sending an according notice. Kindly refrain from including any special personal data, whose processing, as per applicable law, requires the express written consent of the subject of such data.