Project Assistant (Civil Society and Good Governance Department)

Request for Expression of Interest 

People in Need Moldova needed a Project Assistant (Civil Society and Good Governance Department) 

Organization - People in Need  

Job Title – Project Assistant (Civil Society and Good Governance Department)  

Duty station – Chișinău  

Salary range – 13.870,00 - 14.770,00 MDL gross 

Based on the assessment of the candidate's knowledge, skills, abilities and previous experience. 

Application Deadline – March 31, 2025, by COB. 

Education & Work Experience  

Qualification: 

  • Bachelor degree in international development, education, social sciences or other relevant fields or relevant field; 

  • Internship and/or relevant experience with international organization or national civil society organizations; 

  • At least 1 year of work experience in positions that entail responsibility for project activity implementation or support of local partners; 

  • Prior experience in an administrative or support role, preferably in a project-based environment; 

  • Familiarity with project management methodologies and tools is beneficial. 

  • Demonstrated experience with MS Office suite application, particularly with Outlook, Word, Excel, PowerPoint, social media skills represent an advantage; 

  • Experience working in partnerships with other organizations, teams, diverse groups of people; 

  • Excellent communication skills, written and verbal; 

  • Willing to travel across Moldova; 

  • Strong ethical standards. 

  • languages – English – Basic knowledge; - Romanian/Russian - Fluent in all aspects . 

Type of contract - Employment contract; Full-time work 

Expected Duration of Assignment - 01/04/2025 - 31/09/2025 

Background 

People in Need (PIN) is a Czech non-governmental organization that provides relief aid and development assistance while working to defend human rights and democratic freedom. It is one of the largest reliefs and development organizations in post-communist Europe and has administered projects in 37 countries over the past 30 years. See here for more information about PIN: www.peopleinneed.net. 

From 2009 onwards, PIN has added development programmes to its work in Moldova, building a vision and practices that keep people and communities at the centre of our work. Throughout its presence in the country, PIN has been contributing to the development of following sectors: Sustainable Livelihood and Environment, Social Inclusion and Protection, Good Governance. 

Position overview:   

The Project Assistant provides administrative and logistical support to ensure smooth project execution, assisting with planning, coordination, and documentation. Working closely with Project Managers and stakeholders, they help keep projects on track and within budget while supporting the Civil Society & Good Governance program in strengthening collaboration between civil society and public authorities. Their role contributes to improving access to quality public services, promoting inclusive consultations on EU accession, and fostering social cohesion, especially for marginalized communities. 

Duties & Responsibilities: 

  • Assist project managers and team members with scheduling, correspondence, and meeting coordination.  

  • Maintain, organize, and archive project documents, ensuring compliance with organizational standards.  

  • Help coordinate project activities, track progress, and manage logistics for events, meetings, and workshops.  

  • Facilitate internal and external communication, distribute updates, and address routine queries.  

  • Support the allocation and tracking of personnel, equipment, and materials, ensuring efficient resource use.  

  • Assist with progress reports, project plan implementation, and overall project execution.  

  • Ensure project deliverables meet quality standards by conducting preliminary checks and reporting issues.  

  • Assist in identifying, assessing, and mitigating project risks, monitoring potential issues.  

  • Monitor project expenses and report on resource usage to ensure budget adherence.  

  • Help organize and facilitate project-related activities, ensuring smooth operations.  

Interested applicants must submit the following: 

  • Cover Letter (in English)  

  • Full CV (in English) 

  • Contacts of three references (could be included the supervisor in the most recent work assignment). 

The above shall be sent to the following address: https://apply.workable.com/people-in-need-2/j/5E32CE07D8/apply/  

Deadline for applications: March 31, 2025, by COB. 

The applicants will be invited for interviews on a rolling basis. The application process might be stopped earlier if a suitable candidate is identified before the application deadline. 

Only shortlisted candidates will be contacted for the interview. No phone calls or inquiries are allowed. 

People in Need is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need engages /is in contact with. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp). People in Need Staff will undertake the appropriate level of training. 

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. 

We are committed to ensuring diversity (people from different social and ethnic backgrounds and of different genders, sexual orientations, etc.) within our organization and encourage interested candidates to apply. 

By sending their CV and other documents to the aforementioned link the candidate implicitly consents to their personal data appearing in the CV and such other documents being held and processed by PIN exclusively with the view to analyzing the candidate’s suitability for the position and keeping such data in our files for a reasonable period of time in accordance with the PIN's Data Protection Policy. The candidate can revoke such consent anytime by sending an according notice. Kindly refrain from including any special personal data, whose processing, as per applicable law, requires the express written consent of the subject of such data.